Records management

Implementing a records management scheme gives you control over your information housekeeping and is the answer to the recent explosive growth in the quantities of data and to the progressive growth forecast for that in the future. To keep your physical and digital environments manageable, and to prevent them from running wild, it is more essential than ever before to clear out and archive your information and documents as part of good information housekeeping.

Using proper classification labels and metadata enables the structured mapping of a document management environment and allows the retention protocols attached to that environment to put forward a course of action during clear-ups. Three criteria — legal significance, importance to the company, and historical value — enable a determination of whether to keep a given document. Where a document fails to meet any of these three, it is marked as suitable for clearance.

I.R.I.S. has extensive experience with setting up and implementing records management strategies. We would be glad to tell you more about this!

Business requirement

Records management reduces risks and saves costs. It’s as simple as that. Records management also helps ensure quality in digital environments. Search results assisted by records management are ‘cleaner’, so users can find what they are looking for more quickly.

Records management gives you structured, transparent control of records (which consist of information and documents, both physical and digital) from their creation to deletion.

This:

  • improves organisational accountability
  • helps satisfy legislation and regulation
  • reduces the risks around processing and audits
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