Privacy Policy
Protecting your privacy is our priority—here’s what data we collect and how we use it.
This Privacy Policy applies to the websites operated by IRIS Nederland B.V. under the domains www.irisecm.com and www.irisecm.nl (“Our Website”).
1. Information We Collect Automatically
1.1. Usage and Log Data
When you visit Our Website, your browser automatically sends us certain information, including:
- Date and time of access
- Requested file or page name
- Referring webpage
- Status codes (e.g., “transaction completed”)
- Browser and operating system type
- IP address
- Size of data transmitted
We retain these connection logs for a limited time to ensure security, maintain proper functionality, support our advertising efforts, and compile aggregate statistics.
2. Personal Information You Provide
When you fill out any contact or inquiry form on Our Website, you may choose to provide personal details (e.g., name, email, phone number, message). We use that information solely to respond to your query or suggestion.
3. Legal Basis for Processing Personal Data
We process your personal information only where we have a lawful basis, which may include:
3.1. Contract Performance
To fulfill orders or service requests you make, using your contact and payment details to process and deliver products or services.
3.2. Consent
When you voluntarily submit information for a specific purpose (e.g., entering a competition). You may withdraw consent at any time, subject to local rules.
3.3. Legitimate Interests
To understand and improve our products, services, and customer experience. This may involve analytics and personalization.
3.4. Legal Compliance
To comply with statutory obligations (e.g., tax, accounting, or industry-specific regulations).
4. Our Legitimate Interests
We analyze usage data and feedback to tailor our offerings, enhance site performance, and deliver a better user experience. Our analytics activities are proportionate and respect your rights under applicable data-protection laws.
5. Cookies and Similar Technologies
5.1. What Are Cookies?
Cookies are small files stored on your device. We use:
- Security & Session Cookies: To safeguard and operate the site.
- Tracking & Advertising Cookies: To understand page interests, navigation paths, and deliver relevant ads.
5.2. Managing Cookies
You can disable cookies or set your browser to notify you before acceptance. See aboutcookies.org for guidance. Disabling cookies may limit site functionality. You can also block only tracking/advertising cookies in most browsers.
5.3. Third-Party Services
5.3.1. Google Analytics
We use Google Analytics (with IP anonymization) to analyze site usage. Data is sent to and stored by Google in the U.S. You can opt out via Google’s opt-out add-on: GA Opt-Out.
5.3.2. Twitter
Embedded Twitter content may set cookies to personalize your experience unless you’ve disabled personalization in your Twitter settings or are in the EU/EFTA.
5.3.3. Google Maps
Maps displayed on Our Website use cookies to store map-related preferences and user settings.
5.3.4. Advertising Networks
Third-party advertising networks may place cookies to show you relevant ads and limit ad frequency across sites.
6. Disclosure of Personal Information
We do not sell your personal data. We share it only with:
- Canon group companies, under the same privacy safeguards
- Vendors or service providers who act on our behalf and under our instructions
Transfers may occur outside the EEA, but we ensure appropriate data-transfer safeguards are in place.
7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined here or as required by law.
8. Children’s Privacy
Our Website is not directed to children, and we do not knowingly collect data from anyone under the age of majority in their jurisdiction.
9. Your Rights
You have the right to:
- Access your personal data
- Correct or update inaccurate data
- Request deletion or restriction of processing
- Withdraw consent at any time (where applicable)
To exercise these rights, please email support.nl@irisecm.com.
10. Changes to This Policy
We may update this Privacy Policy periodically. The “Last modified” date below reflects the most recent revision.
Last modified: July 15, 2025
Version: 1.0.2
