Data Access Management

Manage the access to company data in a manner that meets security, privacy and compliance requirements

Data Access Management2022-10-21T11:33:56+02:00


Easily provision and manage access to all your data.

Data access management technology allows businesses to authorize users, employees and other stakeholders to access company data in a manner that meets security, privacy and compliance requirements. These requirements are typically set by security best practices and official regulations, such as GDPR. These regulations often require businesses to audit and place controls over the entities that can access sensitive information.

The main purpose of data access management is to ensure that access to business content within a business complies with the company’s policies and official regulations. While access policies are driven by many considerations, they largely fall under the category of security, privacy and compliance.


The benefits of data access management

In today’s digital age, business face a more complex regulatory environment than ever when it comes to protecting personal data. However, this must be balanced with the need for efficient, data-driven decision-making.

As such, how users are assigned access to data across your organization has enormous implications.

Data access management tools support businesses to create the right framework to ensure information governance but without sacrificing on security.

Learn more about how we help business leverage access control to protect their sensitive data.

Frequently Asked Questions

Here are some of the most asked questions we encounter regarding document and email management.

What is data access management?2022-10-21T11:21:54+02:00

Data Access Management is a set of processes and technologies used to control access to applications or data. It involves the creation of groups or roles with defined access privileges and then controlling access by defining group memberships.

Why should an organization implement data access control?2022-10-21T11:27:11+02:00

Access control protects data by ensuring that only authorized entities can retrieve data from an organization’s data repositories. When effectively implemented, access controls prevent unauthorized and compromised users from accessing sensitive data. Nowadays, proper data access management is typically expected from organizations by either clients or partners, but also due to a growing number of laws and regulations in this area.

What are the 3 different ways of providing data access?2022-10-21T11:54:43+02:00
  • Open: This principle states that a user shall have access to all the information in a system if the user has access to the system or repository in which the information is being held. This type of data access is by far the least safe, as (in most cases) it’s not relevant for the user to have access to all the data.
  • Open, unless: This principle states that a user shall have access to all the information in a system unless there are certain settings to shield specific data. As an example, it could be that HR or finance-related data only can be accessed by the HR or finance teams. This type of data access is safer than the previous, however, users could still have access to data that they don’t specifically need to do their day-to-day activities.
  • Need-to-know: This principle states that a user shall only have access to the information that their job function requires, regardless of their security clearance level or other approvals. In other words: a user needs permissions AND a need-to-know in order to gain access to specific data which makes this type of data access the most secure – as it limits the potential impact of a data breach, if one may occur.

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Technology for modern data control.

Discover how our solutions enable businesses to adopt modern and resilient operating models to anticipate what’s next and lead the change.

iManage Security Policy Manager

iManage Security Policy Manager

Secure critical content across multiple repositories with need-to-know security access, without affecting productivity or performance.

We make sure business and IT requirements are met

For every project our team ensures a great fit of the solution, tailored to your specific needs and requirements. We follow a clear and transparent project approach to get you up and running fast – without false promises and compromising on quality.

Our approach

Our business consultants assess your business processes and document workflows to understand digital maturity and improvement opportunities.

Our functional and technical consultants provide a comprehensive design that aligns with your technology stack and fits your business needs and requirements.

A seamless transition harnessing IRIS’s skills, knowledge and experience

Proactive maintenance & Support services to ensure your business processes keep performing.

Business consultancy for continuous improvements aligned to your evolving needs.

Let’s accelerate your digital business transformation

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