RETENTION & RECORDS MANAGEMENT
Maximum compliance with records management.
Modern organizations consume, create and manage an unprecedented amount of content. As the volume of information continues to grow year-over-year, with it grows the need to comply with the numerous regulations and standards for how it should be used, stored and destroyed. Manually managing the information lifecycle at this scale, without a records management tool, is no longer feasible. Failure to automate records management creates operational inefficiencies and unnecessary security and compliance risks.
Retention policy management solutions give you industry-leading records management tools and records management software to automate how you manage the lifecycle of your content for maximum compliance.
KEY BENEFITS
The benefits of records management
Organizations are mandated by law to retain confidential client, employee and business information for a minimum period of time. So, what do you do once a record like a document outlives its purpose?
Holding onto such content for too long poses a security risk, and can put your business in non-compliance with current privacy and data regulations.
Records management offers clear benefits and supports businesses to maintain confidential records for set lengths of time, and then employ a system of actions to either redirect, store or dispose of them.
Let’s discuss how retention & records management can help your organization comply with governing regulations, laws and business best practices.
Frequently Asked Questions
Here are some of the most asked questions we encounter regarding retention and records management.
Records Management ensures that institutional records of vital historical, fiscal, and legal value are identified and preserved, and that non-essential records are discarded in a timely manner according to established guidelines and identified legislation, for instance, the GDPR.
Generally speaking, there are two types of records management systems: traditional paper-based record management systems, and electronic record management systems. As the name might imply, traditional paper record management systems involve the management and storage of hard-copy documents.
Due to the clear benefits of electronic records management, a growing amount of organizations are adopting this method to manage the lifecycle of their records. In most cases, this is caused by the desire to reduce or even eliminate paper-based processes.
A record contains information that is made, produced, executed, or received in connection with transactional business activities, and supports an organization in conducting its business overall. Records are hard evidence of an organization’s unique policies, procedures, and decisions, and often hold significant administrative, historical, and legal value.
The basic principles of records management are:
- Purpose
- Verification
- Classification
- Reasonable cost
- Elasticity
- Retention
- Availability
In essence, these principles dictate what a ‘good’ records management system is, and represent a structure to be sought after.
Is your specific question not listed here?
No worries! Ask your question to one of our business experts. We’re happy to help.
RETENTION & RECORDS MANAGEMENT TECHNOLOGY
Technology for physical & electronic records management.
Discover how our solutions enable businesses to adopt modern and resilient operating models to anticipate what’s next and lead the change.
OUR APPROACH
Making sure business and IT requirements are met.
For every project our team ensures a great fit of the solution, tailored to your specific needs and requirements. We follow a clear and transparent project approach and due to our best practices methodology we get you up and running fast – without false promises and compromising on quality.
Explore all our professional services:
