quickly and securely capture, find and use the information you need

In today’s digital era, the sheer volume of documents and information businesses generate and handle can be overwhelming. This flood of data, if not managed properly, often leads to disorganization, wasted time, and increased security risks.

How we help

We provide comprehensive solutions for document and email management, empowering businesses and their teams to take control of their information, streamline processes, and enhance productivity.

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  • We are a Canon company, one of the world’s most trusted brands

  • We work with leading information management technology providers

  • Rely on years of expertise and experience in many industries

What is Document and Email Management?

Essentially, document and email management refer to the systematic organization, storage, retrieval, and sharing of documents and emails.

Solutions for document and email management such as a Document Management System (DMS) or Content Management System (CMS) support organizations to enhance efficiency, collaboration, and accessibility while ensuring data security and compliance with relevant regulations.

The benefits of Document and Email Management

Easy & fast retrieval of information

Make sure your users find the information they are looking for to improve efficiency.

Improved Compliance

Automate the process of users adhere to compliance and regulatory requirements when working with content.

Enhanced security

Make sure that (sensitive) data is only accessible to persons whom should have access to it.

Better collaboration

Enable users to real-time collaboration on documents, internally and externally.

Reduce storage space

Lower the need for storage space by saving files and emails in the central repository of a content platform.

Backup and disaster

Be confident that your organization’s data is safely stored in case of an emergency.

How Does Document and Email Management Work?

01. Document Management

Managing digital and physical documents

  • Document Storage: Centralized repository for document storage

  • Version Control: Ability to track and manage different versions of a document

  • Collaboration Tools: Real-time collaboration on documents by multiple users.

  • Access Control: User authentication and authorization to control who can access, edit, and share documents.

  • Hybrid Working: Access to documents and management features via mobile devices for remote work.

02. Email Management

Managing email communications

  • Inbox Organization: Emails are easily stored from the inbox of an email client (e.g., Outlook, Gmail) to the DMS.

  • Search and Retrieval: Efficiently search through all emails to quickly find an email and attached documents.

  • Security and Compliance: Encryption ensures secure transmission of sensitive information.

  • Supports Your Way of Working: Email auto-filing and smart save tools make it easy to save content in the right place.

  • Seamless Integrations: Connect tools like Microsoft 365, Outlook, Word, Teams, Gmail, and Google Workspace.

Real-World Use Cases of Document and Email Management

Solutions for managing documents and emails are used across a wide range of industries and sectors, however they are most relevant to organizations, departments and teams that manage

Legal

A DMS helps legal firms by centralizing documents, ensuring version control, and enabling secure collaboration. Attorneys track changes, manage approvals, and protect client confidentiality, enhancing efficiency in a complex legal environment.

finance

For finance teams, a DMS streamlines document tracking, version control, and audit readiness. It ensures accuracy, simplifies audits, and secures financial data. Collaborative features boost accuracy, improving financial operations.

Corporates

For corporates, a DMS offers cross-departmental collaboration, workflow automation, and security benefits. It enhances productivity, streamlines approvals, and safeguards sensitive data. Furthermore, its scalability suits the dynamic needs of a large organization.

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Our Technology for Document and Email Management

Logo iManage

iManage is a powerful content services platform designed to streamline document and email management, knowledge sharing, and collaboration.

Technology Partner Logo BRYTER

BRYTER is a no-code development platform that enables subject matter experts to deliver services digitally.

Technology Partner Logo Litera

Litera offers a broad range of solutions to create perfect documents, run deals, and manage cases.

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How Does Document and Email Management Work With IRIS?

When considering the adoption of a transformative solution for enhanced document management, an effective approach begins with strategic process consultancy.

By partnering with us, you’re not just acquiring a technology solution; you’re tapping into a comprehensive blueprinting process led by specialized consultants. They work closely with you to identify your workflow needs, set objectives, and align the solution to your unique requirements.

Collaborating with us means you ensure not only having access to innovative technology but also a strategic partner as your trusted partner for successful digital transformation.

Would you like to know more about Document and Email Management?

Fill in the form below and we will contact you as soon as possible.

digital transformation experts

We are an award-winning information management specialist and work with clients across the globe, providing expert services and cutting-edge technology that enables them to transform the way they work.